Every so often, we'll get a call or email from a member trying to sell off a stock, and they'll report an alert message such as:

In previous screen you entered the total number of shares sold as 123.4567. You cannot change the total number of shares sold on this page to 123.4567 

Most often that means that at some time in the past, two transactions were entered for that stock on the same date; the system can run into trouble telling which shares to use in a transaction in those cases. The best thing to do will be to go through the transaction history for the stock, and make sure to separate any transactions like this so that they happen on separate days.

To do this, first make a backup of your current records by going to File > Export. Once the backup is complete, take the following steps:

1. Click the TRANSACTIONS heading on the left hand side of the Club Accounting window.

2. Click SEARCH TRANSACTIONS under the Transactions heading.

3. Adjust the start date to when the security was first purchased, or acquired by the club. NOTE: If the security has been sold off, remember to put a check-mark in the Show Inactives box before trying to select it.

4. Click OK to see the list of transactions.

5. Start from the top of the list, and work your way down, looking for any times when there are two of the same type of transaction on the same date.

6. Any time you see two transactions of the same type for the stock on the same date, pause, and do the following for EACH transaction:
-Double-click the transaction, and club accounting will take you to an editing page.
-Copy down the details of the transaction
-Click Cancel, to return to the transactions list.

7. Once you have the details copied down for both transactions, select each one, and then click the DELETE SELECTED TRANSACTIONS button near the bottom of the screen.

8. Re-enter the transactions, and do not change ANYTHING except the date. One of the transactions can be on the original date, but the other one MUST be either one day earlier or latter. For most transactions this will not matter, but whenever possible, make sure that the alternate date does not fall on the same date as another transaction (such as a split, spinoff, dividend, etc.)



If there are any stock splits, spinoffs, or merger transactions that happen AFTER one of the edits, we STRONGLY suggest to also copy down the details of those transactions, delete them, and the re-enter them.
In those cases, you should not need to change the date or any other information; simply re-doing the transaction should be fine.